Presentations

Developing and Delivering Leadership Presentations

• Plan a Presentation
• Determing the Strategy
• Strategic Objectives
• Spokesperson
• Messages
• Media
• Audience
• Analyze audience

§ What is your primary purpose in delivering this presentation to this audience?

Who is your primary audience and what do they know, expect, and feel? Who is the secondary audience?

What is motivating the audience to attend the presentation and how do you motivate them to listen to you?

What do you expect the audience to do and to feel based on your presentation?

• Select medium/ delivery method
• Stand-up extemporaneous
• Overhead
• Computer
• Round-table discussions
• Deciding to Use a Round-Table Presentation Format
• Encourages an informal, interactive discussion
• Builds consensus or gains agreement
• Allows the checking of facts or identifies sources of missing facts
• Surfaces and resolves issues
• Accommodates providing a lot of information in a short amount of time
• Delivering a Round-Table Presentation
• Hand out the presentation before you start
• Direct your audience to the specific page
• State the major message of the exhibit
• Explain any legends or symbols
• Guide the audience through complex exhibits
• Provide transition before turning page
• Establish eye contact with your audience
• Be flexible and responsive to the discussion
• Give your audience time to skim the page
• Be alert to audience’s body language
• Flip charts or white boards
• Video or phone conferencing
• Team presentations
• Clearly determine roles before presenting
• Use a very tight, logical structure
• Introduce each speaker and topic
• Provide strong transition from speaker to speaker
• Watch time carefully
• Work out a method for handling Q&A
• Check presentation space
• Practice as a team
• Organize speech and establish logical structure
• Selecting the Extemporaneous Format
• Characteristics
• Most difficult and most effective form of presentation
• Require a lot of preparation
• Advantages
• Allow you to maintain eye contact
• Permit adjustments to audience
• Help you to appear confident and knowledgeable
• Establishing an Effective Structure
• Use appropriate structure for your purpose, audience, and subject
• Limit presentation to three or four main topics
• Make sure each point logically follows the previous one and leads to the next one
• Use adequate, even obvious, transitions
• Use more repetition than you would in writing
• + - Prepare a Presentaion
• Develop introduction, body, and conclusion
• Creating an Effective Introduction
• Establish your credibility and competence by appearing confident and creating a rapport
• Do not apology
• Arouse the audience’s interest in your topic
• Use anecdotes, reference context, or review reasons for presentation if appropriate
• Announce the subject and list your main topics
• Start quickly and get to the point
• Developing Effective Body Content
• concise and specifically focused
• Follows your outline and does not drift off course
• Covers only what needs to be covered
• Balances the general with the specific
• Emphasizes what you can do for your audience
• Does not contain anything to which the audience can say, “So what?”
• Concluding Effectively
• Summarize by going back over main points
• Make a recommendation or repeat it
• Do not stop abruptly with the statement, “That’s all.”
• Make the most of the presenting opportunity by emphasizing main messages
• Create graphics
• Test the flow/logic
• Edit/proofread
• Practice, checking timing, room, equipment
• Practicing
• Go through your presentation at least twice
• Try to recreate the speaking situation
• Practice in the same room if possible
• Try to practice at least once in front of a mirror
• Time your presentation at least twice
• Organize your presentation to allow last-minute adjustments
• Be prepared, be flexible, and anticipate the unexpected
• + - Present Effectively and With Greater Confidence
• Using appropriate eye contact, facial expressions, and body language
• Move out beyond the podium if possible
• Focus your energy
• Maintain a comfortable, relaxed stance appropriate to the situation
• Stand with your feet comfortably spaced
• Keep your body positioned facing your audience (never turn your back)
• Demonstrate your message with gestures
• Avoiding common body language problems
• Slouching or assuming other informal stance
• Leaning to one side or the other
• Pacing up and down or around the room too much
• Clasping hands in front or behind
• Standing with hands on hips
• Gripping the podium
• Gesturing too much, too little, or when not appropriate
• Fidgeting with keys, rings, pens, pointer, etc.
• Rocking or shifting your feet
• Leaning on the lectern or sitting on the table
• Using an effective speaking style
• Do not speak too loudly or too softly
• Articulate clearly
• Pronounce each word correctly
• Place accents where they should be
• Vary your rhythm appropriately
• Watch the “uh’s” or similar fillers
• Delivering effectively with visual aids
• Face forward, maintaining eye contact
• Avoid looking back or at your laptop screen
• Position yourself for easy access to mouse or keyboard to advance slides
• Stop talking when advancing slides
• Introduce slides before they appear
• Handling the Q&A
• Anticipate likely questions in advance
• Plan who will answer them (in a team)
• Announce timing of questions before speaking
• Listen very carefully to the question
• Repeat the question
• Keep your answer short and simple
• Avoid dialogue with a single questioner
• After answering the last question, conclude by repeating your main message
• Achieving a positive ethos
• Believe in what you are saying
• Be prepared
• Create and maintain a rapport
• Adopt a secure stance
• Use comfortable gestures
• Establish and maintain eye contact
• Adjust pacing based on audience response