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Tuesday, January 31, 2012
Vocabulary for Critical Thinking
Vocabulary for Critical Thinking Vocabulary
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Thursday, January 26, 2012
Business letter of introduction
A business introduction letter is the process of introducing the business, a product, or a service to a company, to a group, or to the individual who can yields profits to the company.
A good business introduction letter should be first class mail because it is fast, accurate, reliable and economical.
Important rules to follow
Rule 1: A business letter of introduction should include the name of the person or the company name you contacting, the reasons and purposes for writing, and also some additional information about his company and his contact information.
Rule 2: A business introduction letter should be simple, clear, and it should contains a maximum of 3-4 paragraphs. Try to write all the main points in the first paragraph of the letter.
Rule 3: Before writing the letter, organize the main points and what need to be included. Frame the sentences within the body of the letter, be specific and straight to the points about your intentions.
Rule 4: A business introduction letter should include the details of the senders address, telephone numbers, his background information, along with the main points, and the purpose of the letter.
Rule 5: Always keep track of the business letter and the place we are sending to, who is the concerned person, and his telephone number etc..
Rule 6: A business introduction letter should always be in direct form and it should be easy to mail and reaches the concerned person directly. Write the business letter clearly, specific to the point.
Rule 7: A business introduction letter should be pleasant; conversational tone is accepted and expected even though we are writing a formal letter.
Rule 8: A business letter consists of six parts: The heading, inside address, salutation, letter body, closing and signature.
Sample introduction letter
Dear Mr. Sam Smith,
It was a great pleasure meeting you in the trade fair organized by Industrial Trade Fairs Exhibition Council last week. I was very much delighted by the history of your organization. I have noticed from the last 15 years, your company is doing exceptionally well in all the fields and yielding good profits.
My name is Mike and I’m from Gk Publishers, we are specialized in corporate book publications, including annual reports, corporate profiles ,and corporate histories. We have been in business for 15 years and our staffs are well trained to meet many expectations. Having more than 100 employees, we have been contracted by over 20-30 corporate clients to produce both annual and special occasion publications.
During the chat with you last week, I came to know that you are celebrating the 25th anniversary of XYZ Industrious. I feel it would be a great occasion to produce your corporate history to celebrate your company’s 25th anniversary. We are specialized in publishing these types of corporate histories and we have been doing it for many companies.
As the 25th anniversary day is approaching, I would very much like to meet you and show you some of the corporate works we have done. It would be my pleasure to go over the details of our services.
Please feel free to call me at (999)-999-9999 so that we can talk and give you answers to any question you may have. If I do not get a call from you by the end of the week, I would like to take initiative to call and schedule and appointment with you.
Yours Truly,
Kumar Kovich
(999)-999-9999
Kumar Kovich
(999)-999-9999
Business letter of introduction
A business introduction letter is the process of introducing the business, a product, or a service to a company, to a group, or to the individual who can yields profits to the company.
A good business introduction letter should be first class mail because it is fast, accurate, reliable and economical.
Important rules to follow
Rule 1: A business letter of introduction should include the name of the person or the company name you contacting, the reasons and purposes for writing, and also some additional information about his company and his contact information.
Rule 2: A business introduction letter should be simple, clear, and it should contains a maximum of 3-4 paragraphs. Try to write all the main points in the first paragraph of the letter.
Rule 3: Before writing the letter, organize the main points and what need to be included. Frame the sentences within the body of the letter, be specific and straight to the points about your intentions.
Rule 4: A business introduction letter should include the details of the senders address, telephone numbers, his background information, along with the main points, and the purpose of the letter.
Rule 5: Always keep track of the business letter and the place we are sending to, who is the concerned person, and his telephone number etc..
Rule 6: A business introduction letter should always be in direct form and it should be easy to mail and reaches the concerned person directly. Write the business letter clearly, specific to the point.
Rule 7: A business introduction letter should be pleasant; conversational tone is accepted and expected even though we are writing a formal letter.
Rule 8: A business letter consists of six parts: The heading, inside address, salutation, letter body, closing and signature.
Sample introduction letter
Dear Mr. Sam Smith,
It was a great pleasure meeting you in the trade fair organized by Industrial Trade Fairs Exhibition Council last week. I was very much delighted by the history of your organization. I have noticed from the last 15 years, your company is doing exceptionally well in all the fields and yielding good profits.
My name is Mike and I’m from Gk Publishers, we are specialized in corporate book publications, including annual reports, corporate profiles ,and corporate histories. We have been in business for 15 years and our staffs are well trained to meet many expectations. Having more than 100 employees, we have been contracted by over 20-30 corporate clients to produce both annual and special occasion publications.
During the chat with you last week, I came to know that you are celebrating the 25th anniversary of XYZ Industrious. I feel it would be a great occasion to produce your corporate history to celebrate your company’s 25th anniversary. We are specialized in publishing these types of corporate histories and we have been doing it for many companies.
As the 25th anniversary day is approaching, I would very much like to meet you and show you some of the corporate works we have done. It would be my pleasure to go over the details of our services.
Please feel free to call me at (999)-999-9999 so that we can talk and give you answers to any question you may have. If I do not get a call from you by the end of the week, I would like to take initiative to call and schedule and appointment with you.
Yours Truly,
Kumar Kovich
(999)-999-9999
Kumar Kovich
(999)-999-9999
Business Letter Writing
from
The basics of good business letter writing are easy to learn. The following guide provides the phrases that are usually found in any standard business letter. This basic of business letters are important because certain formulas are recognized and handled accordingly.
Think of a basic business letter in three steps:
- Introduction - The reason for writingThe introduction helps the reader understand in which context the letter should be considered. Possibilities include job interview inquires, business opportunity requests, complaints, and more. Each type of business letter has its own standard phrases which you can find in this this guide to different types of business letters.
- Details - What you would like to accomplishThe detail section of a business letter is extremely important. This is where you achieve your goals in writing a business letter.
- Conclusion / Next Steps - What you would like to happen in the futureProvide a call for future action. This can be a chance to talk in person, a follow-up letter or more. It's important and expected to make it clear what you would like for the next step from the person reading your business letter.
The phrases presented in this guide provide a frame and introduction to the content of business letters. At the end of this guide, you will find links to sites that give tips on the difficult part of writing successful business letters - arguing your business objective. By using these standard phrases, you can give a professional tone to your English business letters. Once you understand these basics, you can refine your business letter writing skills by focusing on different types of business letters, as well as other business documents to refine your skills for your business needs at your employers or your own small business organization.
The Start
The start of any business letter begins by addressing the recipient of the letter.
Dear Personnel Director,
Dear Sir or Madam: (use if you don't know who you are writing to)
Dear Dr, Mr, Mrs, Miss or Ms Smith: (use if you know who you are writing to, and have a formal relationship with - VERY IMPORTANT use Ms for women unless asked to use Mrs or Miss)
Dear Frank: (use if the person is a close business contact or friend)
Note: If you are unsure how formal you should be, always choose a more formal form. Writing to a specific person is always preferred if at all possible.
The Reference
Begin by referencing a specific conversation or other contact means. If this is the first letter in a conversation, you can also provide the reason for writing.With reference to your advertisement in the Times, your letter of 23 rd March,
your phone call today,
Thank you for your letter of March 5 th .
your phone call today,
Thank you for your letter of March 5 th .
The Reason for Writing
I am writing to...
... inquire about
... apologize for
... confirm
... comment on
... apply for
... apologize for
... confirm
... comment on
... apply for
Examples:
I am writing to inquire about the position posted in The Daily Mail.
I am writing to confirm the shipment details on order # 2346.
I am writing to apologize for the difficulties you experienced last week at our branch.
I am writing to confirm the shipment details on order # 2346.
I am writing to apologize for the difficulties you experienced last week at our branch.
Once you have introduced the reason for writing your business letter, move on to stating more specifically the purpose of your letter. Here are a number of possibilities:
Requesting
Could you possibly?
I would be grateful if you could
I would be grateful if you could
Agreeing to Requests
I would be delighted to
Giving Bad News
Unfortunately
I am afraid that
I am afraid that
Examples:
Could you possible forward your job requirements?
I am afraid that I will be able to attend the conference next week.
I would be delighted to give you a tour of our facility this coming month.
I am afraid that I will be able to attend the conference next week.
I would be delighted to give you a tour of our facility this coming month.
Enclosing Documents
I am enclosing
Please find enclosed
Enclosed you will find
Please find enclosed
Enclosed you will find
Closing Remarks
Thank you for your help Please contact us again if we can help in any way.
there are any problems.
you have any questions.
there are any problems.
you have any questions.
Reference to Future Contact
I look forward to ...
hearing from you soon.
meeting you next Tuesday.
seeing you next Thursday.
hearing from you soon.
meeting you next Tuesday.
seeing you next Thursday.
The Finish
Yours faithfully, (If you don't know the name of the person you're writing to)
Yours sincerely, (If you know the name of the person you're writing to)
Best wishes,
Best regards, (If the person is a close business contact or friend)
Sample Letter
Here is a sample letter using some of these forms:
Ken's Cheese House
34 Chatley Avenue
Seattle, WA 98765
Tel:
Fax:
Email: kenny@cheese.com
34 Chatley Avenue
Seattle, WA 98765
Tel:
Fax:
Email: kenny@cheese.com
October 23, 2006
Fred Flintstone
Sales Manager
Cheese Specialists Inc.
456 Rubble Road
Rockville, IL
Sales Manager
Cheese Specialists Inc.
456 Rubble Road
Rockville, IL
Dear Mr Flintstone:
With reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856
The order will be shipped within three days via UPS and should arrive at your store in about 10 days.
Please contact us again if we can help in any way.
Yours sincerely,
Kenneth Beare
Director of Ken's Cheese House
Director of Ken's Cheese House
More Detailed Help with Business Letters
If business letter writing is important to your career, I'd consider purchasing 3,001 Business and Sales letters. This reasonably priced package provides templates of English business letters for just about any business situation imaginable. For more detailed help with standard business writing skills, I highly recommend these business English books.
Now that you understand basic business letter writing style, you can use this guide todifferent types of business letters to refine your skills for specific business purposes such as making inquiries, adjusting claims, writing cover letters and more.
Basic Business Resources
Business Language
Business Vocabulary
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